{"id":5919,"date":"2018-12-21T01:25:24","date_gmt":"2018-12-21T01:25:24","guid":{"rendered":"http:\/\/www.calla.com\/wordpress\/?p=5919"},"modified":"2019-03-28T14:59:26","modified_gmt":"2019-03-28T14:59:26","slug":"host-the-perfect-author-visit","status":"publish","type":"post","link":"https:\/\/www.calla.com\/wordpress\/host-the-perfect-author-visit\/","title":{"rendered":"Host the perfect author visit"},"content":{"rendered":"\n<p><strong>Preparing for the visit<\/strong><\/p>\n\n\n\n<p>Have an email exchange or a phone call with the\nauthor well in advance of the visit.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"768\" src=\"http:\/\/www.calla.com\/wordpress\/wp-content\/uploads\/2018\/11\/IMG-1375-1024x768.jpg\" alt=\"\" class=\"wp-image-5892\" srcset=\"https:\/\/www.calla.com\/wordpress\/wp-content\/uploads\/2018\/11\/IMG-1375-1024x768.jpg 1024w, https:\/\/www.calla.com\/wordpress\/wp-content\/uploads\/2018\/11\/IMG-1375-150x113.jpg 150w, https:\/\/www.calla.com\/wordpress\/wp-content\/uploads\/2018\/11\/IMG-1375-300x225.jpg 300w, https:\/\/www.calla.com\/wordpress\/wp-content\/uploads\/2018\/11\/IMG-1375-1200x900.jpg 1200w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 1362px) 62vw, 840px\" \/><\/figure>\n\n\n\n<p><strong>Here&#8217;s a checklist:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>What\nis the exact cost of the visit, including travel, HST etc?<\/li><li>Ask the author to email you an invoice\nat least 3 weeks prior to the visit.<\/li><li>How will the author be arriving? In a\ncar? Do they know the exact address? <\/li><li>How can the author get in touch with\nyou urgently on the day of the visit? How can you get in touch with them while\nthey&#8217;re in transit? Exchange mobile telephone numbers.<\/li><li>Are there access issues, for example,\nparking spots, a particular door that they must enter? <\/li><li>Are there mobility issues for this\nauthor? Some may need assistance with heavy equipment\/books, others may have a\nphysical disability. <\/li><li>If the author is arriving by public\ntransit, will transportation be provided to and from the depot? <\/li><li>If the sessions are all day, is lunch provided\nand are there any dietary restrictions for this author? This is especially an\nissue for authors coming from a distance and from out of province.<\/li><li>Set-up. What does the author require in\nterms of table, microphone, audience configuration. An ideal venue for most\nauthors is a school library or a room in the public library with good\nacoustics. A gymnasium is less effective but sometimes necessary. <\/li><li>Bodily\nneeds: make sure the author has access to water during the presentation, plus\ntime for lunch and bathroom breaks throughout the day.<\/li><\/ul>\n\n\n\n<p><strong>Book signings<\/strong><\/p>\n\n\n\n<p>Would you like the author to bring in\nbooks for sale and autograph? If so, check if this is something your author\noffers and confirm arrangements prior to the visit.<\/p>\n\n\n\n<p>Factor in 15 minutes after the\npresentation for book sales and signings, if this has been arranged. Ideally,\nthe author will prepare an order sheet that can be sent home ahead of time. <\/p>\n\n\n\n<p>Library book signings: gather up your library\ncopies and ask that the author sign them before leaving. Most will be delighted\nto do this as long as there is time. In the case of hundreds of books, this is\nnot always possible.<\/p>\n\n\n\n<p><strong>Preparing your students<\/strong><\/p>\n\n\n\n<p>Let them know well in advance when the\nauthor will visit. <\/p>\n\n\n\n<p>Students should be made familiar with a\nsample of the author or illustrator\u2019s work ahead of the visit. This is the\nsingle most important part of preparation! Students respond to and benefit from\nauthor visits to a much greater degree if they have been exposed to the\nauthor\u2019s work prior to the presentation. <\/p>\n\n\n\n<p>Have students prepare questions.<\/p>\n\n\n\n<p>Ask students to research the author and\/or his or\nher work.<\/p>\n\n\n\n<p><strong>During the visit<\/strong><\/p>\n\n\n\n<p>Have a student or staff member greet\nthe author at the door, or provide instructions as to where the author should\ngo upon arrival. <\/p>\n\n\n\n<p>Have the author taken to the\npresentation location in time for any set-up he or she may need to complete.\nOther details, such as chairs, display tables, microphone and water should also\nbe taken care of prior to the students arriving.<\/p>\n\n\n\n<p>Make sure the author knows where the\nbathroom is, and is provided with a place to hang their coat, etc.<\/p>\n\n\n\n<p>Review and confirm the exact end time\nfor the presentation and coordinate clocks. Some authors may ask you to\nindicate when they have 5 minutes left. <\/p>\n\n\n\n<p>Stay in the room while the author is\npresenting. Discipline issues must be dealt with by school or library staff.<\/p>\n\n\n\n<p><strong>Paying the author<\/strong><\/p>\n\n\n\n<p>Authors are paid by cheque. They will invoice you\nby email prior to the visit and payment should take place immediately following\nthe presentation. The best way to do this is to simply hand them a sealed\nenvelope with the cheque inside just as they&#8217;re packing up to leave. <\/p>\n\n\n\n<p>Students will often want to have some contact with the author after the visit has taken place. Some authors will correspond with students on social media or via email. Others will answer group questions if a teacher sends them by email. Ask the author what he or she prefers.<\/p>\n\n\n\n<p><strong>Follow-up<\/strong><\/p>\n\n\n\n<p>Students will often want to have some contact with the author after the visit has taken place. Some authors will correspond with students on their blog or via email. Others will answer group questions if a teacher sends them by email. Ask the author what he or she prefers. <\/p>\n","protected":false},"excerpt":{"rendered":"<p>Preparing for the visit Have an email exchange or a phone call with the author well in advance of the visit. Here&#8217;s a checklist: What is the exact cost of the visit, including travel, HST etc? Ask the author to email you an invoice at least 3 weeks prior to the visit. How will the &hellip; <a href=\"https:\/\/www.calla.com\/wordpress\/host-the-perfect-author-visit\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Host the perfect author visit&#8221;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[262],"tags":[455,456],"class_list":["post-5919","post","type-post","status-publish","format-standard","hentry","category-news-stories","tag-author-visit-tips","tag-host-visit"],"_links":{"self":[{"href":"https:\/\/www.calla.com\/wordpress\/wp-json\/wp\/v2\/posts\/5919","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.calla.com\/wordpress\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.calla.com\/wordpress\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.calla.com\/wordpress\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.calla.com\/wordpress\/wp-json\/wp\/v2\/comments?post=5919"}],"version-history":[{"count":4,"href":"https:\/\/www.calla.com\/wordpress\/wp-json\/wp\/v2\/posts\/5919\/revisions"}],"predecessor-version":[{"id":6070,"href":"https:\/\/www.calla.com\/wordpress\/wp-json\/wp\/v2\/posts\/5919\/revisions\/6070"}],"wp:attachment":[{"href":"https:\/\/www.calla.com\/wordpress\/wp-json\/wp\/v2\/media?parent=5919"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.calla.com\/wordpress\/wp-json\/wp\/v2\/categories?post=5919"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.calla.com\/wordpress\/wp-json\/wp\/v2\/tags?post=5919"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}